Privacy notice

Who we are

FH Recruitment, Ireland (“FH Recruitment”, “we”) is the data controller for the personal data described in this notice. Questions and requests about your data can be sent to privacy@fhrecruitment.ie.

Candidates and job seekers

When you apply for a role, register with us, set up job alerts or are introduced to us by a referral, we collect the information you provide: name, contact details, location, CV and work history, qualifications and professional registrations, right to work status, salary expectations, preferences, and notes from our conversations with you. We may also hold interview feedback, references you have asked us to take up and records of roles we have discussed with you.

We use this information to assess your suitability for roles, to represent you to employers with your agreement, to keep you informed about relevant opportunities and to comply with our legal obligations as an employment agency. Our lawful bases are the steps taken at your request before entering into a contract, our legitimate interests in running a recruitment business, your consent where we rely on it (for example job alert emails and marketing), and legal obligation (for example right to work checks and employment agency record keeping).

We never send your CV to an employer for a specific role without your agreement. If you are placed with an employer, we share the information needed to complete the hire and comply with the law.

Videos, photos and reading your CV

A video introduction is optional. If you send one, we watch it first and show it to an employer only for a role you have agreed to be put forward for, through a private link that expires. It is never public. Our lawful basis is your consent. You can withdraw it at any time, and we then delete the video.

If you ask for a professional photo, we use the photo you send only to produce the finished version and return it to you. We use AI image software for this, and a person checks every result. Our lawful basis is your consent.

When you choose a CV at the top of the registration form, or paste your LinkedIn profile text, it is read on your own device to fill in the form. What was read is sent to us only when you press Register.

If you give us your LinkedIn link or the name on your profile, a consultant opens your profile and reads it, as any LinkedIn member can. If you use the LinkedIn button, LinkedIn asks you to agree first. We then read your name, headline, location, summary, jobs, education, skills, languages, certificates, email address and phone number, once, to fill in the form. We do not read your messages, your connections or anything else, and we keep no access to your account afterwards. We do not use software to collect profiles from LinkedIn.

If you book a call with one of our HR consultants, we keep the time of the call and our notes of it with your record. The call is not recorded. What you tell us is passed to an employer only with your agreement.

The salary check keeps what you type in your own browser tab, to mark the roles that pay more, and forgets it when the tab is closed. It is not sent to us.

The free CV check works the same way. Your CV is checked on your own device, and the roles shown to you are matched there too. Nothing is uploaded or stored unless you ask a consultant for written feedback, in which case we keep your CV and details as we would for a registration and do not send them to any employer.

Videos and photos are held in private storage that only signed in consultants can open. They are too large to pass through the extra encryption step we apply to CVs, so they are protected by access controls and by the storage provider's own encryption.

Joining with Google, Apple, LinkedIn or email

You can join without filling in a form. If you choose Google, Apple or LinkedIn, that company tells us your name and your email address, and whether it has confirmed the address. That is all we ask for. We do not ask for, and cannot see, your mail, files, contacts, calendar or anything else in your account. We keep no password and no access to the account: what the company sends is used once to sign you in and is thrown away.

If you choose email, we send a six digit code to the address. It works for ten minutes and for one sign in, and we keep only a scrambled fingerprint of it until it is used or has run out.

We then keep an account for you: your name, your email address, how you signed in, when you last did and when you first saw a match or took a first step. It is stored encrypted. We use it to keep you signed in for 30 days on this browser, to show you where your applications stand without a link, and to stop one person ending up with two profiles. If you sign in a new way with an address that already has an account, we ask you before we join the two, and only the person who can prove they hold the address can say yes. Our lawful basis is that this is a service you asked for. You can ask us to delete your account at any time, and we do.

To learn which way of joining works best, we count the steps people take: that the join page was opened, which way was chosen, that an account was made, and whether a CV, a complete profile, a first match and a first step followed. A count holds a step, a way in and a date. It holds no name, no email address and no identifier, and no cookie is used to make it, so it cannot be traced to anyone.

Match scores, being found by employers, and your own page

The match score on a role is worked out on your own device from your CV: the sector it points to, the words in it, where you live and, if you have given it, what you earn. It is a set of fixed rules. No decision about you is made by software alone: a consultant reads every CV and every shortlist.

To score roles without asking for your CV again, the check keeps a short profile in your browser: your first name, sector, job title, county and the list of words in your CV, not the CV itself. It is kept for the browser tab only. If you press Save on this device, it is kept on that device until you press Forget, and so are the roles you said were not for you. None of this is sent to us.

If you press Interested or Ask FH on a role, we receive your name, your contact details, the role and, if you had just checked it, your CV. Where an employer is advertising the role themselves, nothing goes to that employer unless you tell us to.

Being found by employers is your choice, and it is off unless you tick it. If you tick “Let employers find me, with my name hidden”, a consultant may include your profile in a shortlist for an employer we are working with. The employer sees your job title, sector, county, years of experience, the pay you are looking for, your notice period, whether you can work in Ireland, the professional body you are registered with and any checks we have completed. They do not see your name, your current employer, your contact details or your CV. If an employer asks to be introduced, we tell you who they are and what the role is, and you say yes or no. Only if you say yes do we give that employer your name and your CV. Our lawful basis is your consent. You can switch it off at any time on your own page, or by asking us.

FH Verified: where a role needs it, a consultant checks your identity, right to work, professional registration, qualifications or references with you. We record which checks were done, by whom and when, and show an employer only the names of the checks that were completed.

Your own page shows where your applications stand. It opens from a private link in our emails and on the confirmation screen. Anyone with the link can open that page, so do not pass it on. The link stops working after six months.

Clients and hiring managers

When you brief us on a vacancy or work with us, we hold your business contact details, information about the role and your organisation, and records of our dealings. We use it to deliver our services, manage our relationship and comply with the law. Our lawful bases are performance of a contract and legitimate interests.

When you tell us who you need, we keep what you wrote and your contact details. A shortlist is sent to you as a private link that expires. We record when introductions are asked for and when a candidate's CV is opened from it. Candidate profiles on a shortlist are shared in confidence and must not be passed on.

Website visitors

Our website uses only essential cookies unless you accept analytics cookies. See the cookie policy. Our hosting provider records technical information such as IP address and browser type in server logs for security and reliability.

How long we keep data

Candidate records are kept for 12 months after our last meaningful contact with you, unless you ask us to delete them sooner, you ask us to keep them longer, or we are required by law to keep certain records (for example records of placements). Client records are kept for the duration of our relationship and for the periods required by tax and company law. Website submissions that have been closed are deleted automatically after the retention period.

Security

Applications, CVs, registrations and vacancy briefs submitted through this website are encrypted before they are stored and can be read only by signed in consultants. A CV larger than about 3 MB is first sent to private storage, which only our server can open, and is encrypted the moment your form arrives. The unencrypted copy is then deleted, and one that was sent but never submitted is removed within two days. Every access, download and export is logged. We use reputable hosting providers within the European Economic Area and the United Kingdom, or providers covered by appropriate safeguards.

Sharing and international transfers

We share candidate data with prospective employers only with your agreement, and with service providers who help us run our business (hosting, email, applicant tracking) under contracts that protect your data. Where a role is outside the European Economic Area, your data may be transferred to the employer in that country with your agreement; we will tell you about any safeguards that apply.

Your rights

You have the right to access your personal data, to have it corrected or deleted, to restrict or object to processing, to data portability and to withdraw consent at any time. To exercise any right, email privacy@fhrecruitment.ie. We respond within one month. You can also complain to the Data Protection Commission (dataprotection.ie).

Changes

We update this notice from time to time. The date at the top tells you when it last changed.